Looking for a role where your skills are valued, your work makes a difference, and your team has your back? At McVeagh Fleming, we are offering more than just a job — we’re offering a place where you can thrive.
About Us
McVeagh Fleming is a well-established and forward-thinking law firm dedicated to providing exceptional legal services across a range of practice areas. Our commitment to client success is matched by our passion for fostering a collaborative and supportive work environment where talent thrives.
The opportunity
We are seeking an experienced and professional Receptionist/Administrator to join our Manukau office and provide exceptional support to our legal teams. This is a permanent, full-time position offering the opportunity to be part of a dynamic and collaborative environment.
The role is scheduled to commence at the beginning of the New Year. You will work Monday to Friday, from 8:30 a.m. to 5:00 p.m., ensuring consistent support during business hours.
As the first point of contact for clients and visitors, you will play a crucial role in delivering exceptional customer service and ensuring the seamless operation of our front desk. This role also goes beyond managing the front desk—it plays a key part in providing essential legal administrative support to our dynamic legal team as well.
If you are organised, personable, and thrive in a fast-paced setting, we would love to hear from you.
Key responsibilities
• Greet and assist visitors and clients with a friendly and professional demeanour.
• Manage incoming calls, emails, and messages fast and accurately.
• Manage meeting room bookings, scheduling, and ensure proper room setups as required.
• General administration duties including photocopying, binding, arranging couriers, ordering stationery and kitchen supplies.
• Assist with archiving, Deeds filing and requesting files stored offsite.
• Oversee the overall office functionality (e.g. maintenance, safety, and operations of office spaces, including equipment, lighting, heating, and ventilation systems).
• Liaise with building management and other third-party service providers (e.g., cleaning, maintenance, security).
• Assist the firm with organising meetings and webinars, ensuring facilities and logistics support these activities.
• Coordinate with IT for facilities-related technology needs, such as printers, phone systems, and networking.
• Opening, maintaining and closing files
• Assist with preparing legal documents and correspondence
• Electronic diary management and arrangement of meetings for team authors
• Management of the authors’ information and document systems, including iManage, Aderant and Outlook
• Ensure accurate and timely filing of deeds, including maintaining electronic records in our systems and organising physical documents
• Other administrative duties as assigned.
About you
Our ideal candidate will be an energetic person who takes initiative and has a positive attitude. You will be a friendly, well-presented individual with:
• More than 3 years’ reception/ front of house experience in a large office environment.
• Proven customer service experience and passion for delivering exceptional service.
• Excellent interpersonal and communication skills, able to interact professionally with staff and visitors at all levels.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organisational and multitasking skills with attention to detail.
• Ability to handle a fast-paced work environment, responding to multiple priorities and urgent tasks.
• Strong problem-solving skills, able to anticipate and address issues proactively, flexible and adaptive.
• Prior experience managing budgets and vendor relationships.
Why McVeagh Fleming?
• Our team is genuinely supportive and collaborative – you’ll be working alongside approachable, experienced Partners, lawyers and support staff
• You’ll be trusted with meaningful, hands-on work that makes a real impact. This role is highly valued by everyone at the firm.
• Join a team where your time and contribution are respected. Our firm encourages sustainable work practices and a culture that promotes balance and well-being.
To be eligible to apply you must have the legal right to live and work in New Zealand and meet any entry requirements if you're outside the country. For advice on obtaining a New Zealand work or residence visa and our entry requirements visit www.immigration.govt.nz.